Aberdeen School District #58 trustees met in their regular monthly meeting on Wednesday, July 9. The meeting was held early this month due to the fact that the state requires new board members to be sworn in within ten days after July 1.
Part of the agenda was to reorganize the board. Present at the meeting were Herb Bohrer, Elaine Blik, Todd Lowder, and Mike Shackelford. Braden Driscoll was absent.
Bohrer was elected to serve another term as chairman. Blik will serve as vice chairman. Lowder was put in as clerk, Shackelford is the board treasurer and Driscoll is the Education Foundation representative.
Superintendent Jane Ward presented a tentative August 12 Staff Back to School agenda and the August 14 Back to School Night agenda.
She told the board that Don Hutchinson, president of Hutchinson Smith Architects, was not at the meeting as originally planned but would be at the August meeting to discuss the high school roof repair needs.
She asked the board to approve the policies that were given for review for this meeting instead of just reviewing them. This way the school could provide these policies to parents that are required to be given to them and students at Back to School Night. This would ensure a better response from parents and students as well as saving mailing costs.
The following consent items were presented: minutes of the June 18 regular board meeting and the June claims. The items were approved by the trustees.
The policies that were given for review were approved instead of just reviewed. Those policies were titled Student Use of Electronic Communication and Entertainment Devices, Student Surveys and Medical Exams, Student Privacy and Parental Access to Information: PPRA Annual Notice of Rights, Student Privacy and Parental Access to Information: PPRA Consent/Opt-Out Form, Student Records, Student Records: FERPA Annual Notice of Rights, Student Records: FERPA Annual Notice of Directory Information, FERPA Directory Information Opt-Out Form, Protection of Student Data, Acceptable Use of Internet, Computer and Network Resources for Students, Acceptable Use of Internet, Computer and Network Resources for Students: User Agreement, and Service Animals.
Trustees will do a self-audit of the financial records for the coming school year. A schedule was handed out on which trustee would audit which months. Shackelford will perform the audit in July, December, and May, Bohrer will perform it in August, January and June, Driscoll will in September and February, Blik will in October and March, and Lowder will in November and April.
The times and dates for the board meetings for the fiscal year 2014-2015 were approved. Meetings will be as follows: Aug. 20, Sept. 17, Oct. 15, Nov. 19, Dec. 17, Jan. 21, Feb. 18, March 18, April 15, May 20, June 17 and July 8. All meeting will be held in the district boardroom except the April 15 meeting will be at the Springfield Fire Station and Community Center. All meetings will begin at 7 p.m. except the June 17 meeting will begin at 6:30 p.m.
The call for milk bids for FY 2014-2015 was approved. The call for fuel quotes was also approved.
Trustees will do a facilities walk through on Tuesday, July 22 at 9 a.m.
The board decided to form a committee of teachers and community members for the purpose of future facility needs assessment. More discussion will be held during the August meeting.
A contract for legal services with Eberharter-Maki and Tappen, PA for the 2014-2015 school year was approved. The district will pay $80 a month during the duration of the contract. The monthly fee will cover non-litigation related legal services. The district pays the monthly fee even if no services are used. In the case of any additional legal services, the district will pay $160 per hour.
Shackelford, Lowder and Bohrer had no additional input. Blik said she was enjoying summer and hoped everyone else was as well.
The Board of Trustees of School District No. 58 recessed from an open meeting into closed session to discuss personnel issues. The topic and purpose of the closed session was to discuss grounds keeping personnel. Following the executive session trustees reconvened in public session. No further business was needed so the meeting was adjourned until Wednesday, Aug. 20 at 7 p.m. in the district boardroom.